Many organizations are moving to the cloud to optimize cost, time, and resources. While many cloud providers have stated that security and protection of the cloud (at the infrastructure level) is the cloud provider’s responsibility, the security and protection of the data in the cloud is something you should manage and control.
Data recovery is a crucial part of any data protection strategy. Is it part of yours? Before you answer that, let’s take a look at 5 things you may not know about your SharePoint Data.
- Data loss due to inactive licenses: When somebody leaves the organization, you must continue to pay for inactive licenses or lose the data. Inactive or de-provisioned user data is permanently deleted, and there is no rollback option.
- Data loss due to permanent deletion: When a SharePoint Online administrator deletes a site collection, all data will be placed in the Recycle Bin where it is kept for 30 days. At that time it is automatically and permanently deleted, and there is no rollback option.
- Data loss when restoring files: When restoring older files from a SharePoint backup, the restore is targeted at the same URL. This means a restore overwrites whatever data currently exists in the site collection, and there is no rollback option.
- Time lost in restoring files: Office 365 administrators have limited control over backups or restores. If a restore is necessary, it can only be initiated by contacting Office 365 support. You’ll be asked to identify the optimal time for the restore (i.e. a time when the required information was known to exist in the site collection). Determining that time can be challenging. Also, there is no way to automate restores. With help from Office 365 support, users must perform restores manually which can be a time-consuming process.
- Data loss due to ransomware attack: The popularity of ransomware among cyber criminals shows that it works, and increasingly businesses are being targeted as well as individuals. Knowing how these threats operate can aid users and enterprises in securing critical data. Backing up data can help reduce the potential damage caused by a ransomware attack, as paying the ransom only encourages more attacks.
Remember, replication is not backup, and Microsoft can’t protect you from data loss. So while if something happens to one of Microsoft’s data centers, your data is protected. that does not mean data is safe enough from the losses we have described above. If your data is deleted or corrupted, you don’t have a way to restore it quickly. For this reason we highly recommend our Office 365 Backup Solution.
Want to learn more about how to protect your SharePoint data? Contact us or give us a call at (602) 412-5025.