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Feel confident you’ve closed your Office 365 data protection gaps with Office 365 Backup.

Dropsuite logo​Office 365 backup, archiving and recovery is a critical element in any business data protection plan. That’s because it’s very easy to have Office 365 data deleted, held hostage by ransomware, or corrupted through various means. That leaves a data protection gap not covered by Office 365.

Why Data Backup is Critical

Data backup is critical because disasters, both human and natural, happen. It’s a fact of life. And when they happen, your mission-critical data can get lost. Permanently.

Ensuring your business can survive the data loss caused by disasters is a function of using powerful, secure and easy-to-use data backup and recovery.

Employees can cause data loss for a variety of reasons. Some of the top reasons include:

  • Human error – accidental deletion of data or other errors causing data loss
  • Exiting the firm – taking knowledge or access to data with them
  • Malicious intent – purposefully deleting or damaging data
  • Non-compliance – lost data due to not following proper data access/storage process or procedure

Likewise, cybercriminals can corrupt your data through malware, ransomware, or spyware.

Limitations of Office 365 Alone

Myths of Office365 backup:

  1. Office 365 is backed up already – it’s in the cloud!
  2. I can quickly restore with Microsoft

The reality is, Office 365 only saves deleted emails in the recycle bin for up to 30 days — and many system administrators use the recycle bin as a temporary data backup repository. This is an extremely risky way to safeguard mission-critical company data, as a recycle bin doesn’t have the same security features as a full-featured backup solution, exposing your Office 365 data to ongoing threats. Furthermore, inactive users’ data is deleted after 45 days. While Microsoft might be able to restore recent emails, it could take longer than you can wait.

Ultimately, Microsoft is responsible for the service, and your firm is responsible for your data.

Protecting Office 365 from Attack

With a best-in-class email backup solution, you can close the data protection gap. Securely backup, manage, recover, archive and protect critical Office 365 emails, contacts, calendars, tasks and much more.

Some of the key features of a business-grade backup solution, that are not provided by Office 365 alone, include:

  1. Automated incremental email backup
  2. Admin panel and multiple level access
  3. Compliance with document retention requirements
  4. Download and restore emails with one click
  5. Secure military-grade transport and storage
  6. Advanced search

Total Networks provides and recommends Dropsuite Business Backup for Office 365 to our clients to backup their email.

With Business Backup, customer data is kept safe and in compliance with regulatory requirements that include GDPR, HIPAA, SOC, and more, through military-grade encryption that protects data at rest and in transit. Business Backup helps to close the data protection gaps in Office 365 that can see data accidentally deleted, held hostage by ransomware, or corrupted by disgruntled employees.

Business Backup includes:

  • Exchange Online backup
  • Calendars, Tasks, and Attachments backup
  • OneDrive, SharePoint and Teams backup
  • Gmail backup

Office 365 can never be made “hack-free,” however, data loss events can be mitigated. A defense strategy must incorporate multiple Office 365 data defense tactics such as utilizing various types of security software, two-factor authentication, user awareness training, continuous monitoring services, as well as backup & recovery tools like those offered by Dropsuite Business Backup for Office 365.


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