IT Support Help Desk (602) 412-5000 | Sales (602) 412-5025

There are many options to streamline scheduling meetings. Trying to coordinate a meeting with many people? Give Doodle a try. Alternatively, applications like Calendly, Acuity, and Microsoft Bookings excel at scheduling one-on-one meetings.

Microsoft Bookings is one of the features included in Office 365 and it is what I use. My email signature links to my Bookings page. And then I simply copy that link and paste the link to reference it in my email messages whenever I need it. Here is an example email I sent to a prospective client:

From: Dave Kinsey
Sent: Monday, June 28, 2021 3:28 PM
To: <prospective_client>@example.com
Subject: responding to your request

Hello, <Prospect First Name>.

Thank you for reaching out. I would like to learn a little bit more about your situation and see if we might be a fit to help you. Please use my Microsoft Bookings link to schedule a brief meeting at a mutually agreeable time:   Book an appointment with me

Email signature example

 

 

 

 

About 5 minutes later, this prospective client scheduled a 30-minute meeting with me. I configured my Bookings page to use my photo and my company colors:

Dave Kinsey Bookings Page example

And I configured Bookings to automatically create a Microsoft Teams meeting for every appointment, so we both automatically received a meeting invite. I always join these meetings using video. This prospective client chose to do video as well. In my experience, most join using video, though some simply call into the optional dial-in number for an audio-only call.

Bookings works great for me. I have rules that require a reasonable advanced notice. I also establish an automatic buffer time between meetings, so they are not scheduled back-to-back. This is a simple, professional, and easy way to let people see when I am free and choose a time that works best.

Evaluate your options and see if a scheduling application like Microsoft Bookings could help you, too.