So, how do you ensure your business doesn’t fail when it comes to cyber hygiene? Here are a few tips.
Stronger IT administration
The role of an IT administrator is very critical in any organization. IT administration involves exercising control over most of the IT activities with a view to ensure the security of your IT environment is never compromised. Make sure your IT admin rules and policies are clearly formulated and covers everything including-
- Clear definition of user roles
- Permission levels for each user role
- Restrictions regarding download/installation of new software
- Rules regarding external storage devices
Conduct regular IT audits to spot vulnerabilities and gaps that may threaten the security of your IT infrastructure. During the IT audits pay special attention to-
- Outdated software or hardware that is still in use
- Pending software updates that make an otherwise secure software vulnerable
- Inactive accounts
- Remote access permissions
Fix what you can and get rid of what is too outdated to be made safe.
Password policy adherence
When it comes to cyber hygiene, passwords are the weakest link as often, people compromise on the password policy for convenience’s sake. Here are a few things to look into at the time of your IT audit to ensure your password policy is being adhered to.
- Check if passwords are strong enough and follow the standards set for secure passwords
- Use a password manager to discourage password repetition or sharing
- Ensure multi-factor authentication, where apart from the password, there is at least one more credential, such as a secret question, a one-time password (OTP) sent to the user’s mobile phone, or a physical token or QR code, to verify and approve data access
As a part of your cyber hygiene check, ensure you have all the basic security mechanisms in place. These include
- Anti-malware software programs
- Firewalls with up-to-date software subscriptions and intrusion prevention
- Data encryption tools
- Physical security and access control tools like biometric access
Pay attention to what happens with obsolete data
How do you get rid of data you no longer need? Even though old data may not be of any use to you from the business perspective, a breach of that data can still hurt you legally. Ensure you get rid of old data safely. It is a good practice to deploy data wiping software and also create policies for the safe destruction of physical copies via shredding or other methods.
Strong cyber hygiene practices can keep your data safe from cybercriminals lurking out there. However, consistently following up and ensuring these best practices are being adhered to, can be taxing on your internal IT team. It may be a good idea to bring a Managed Service Provider (MSP) on board who is well versed in cybersecurity to assist you with cyber hygiene.